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CONSTITUTION/BYLAWS
New Jersey Association of
Educational Office Professionals
(Revised November 1992)
CONSTITUTION
Article I – NAME
The name of this organization shall be the NEW JERSEY ASSOCIATION OF
EDUCATIONAL OFFICE PROFESSIONALS.
Article II – PURPOSE
The purpose of this Association shall be to advance the educational
interests of the state; to study and discuss the problems of the school
secretary and clerk
(educational
office professional)
;
and to develop a more efficient and professionally minded secretarial and
clerical
(educational
office professional)
staff.
Article III –
MEMBERSHIP
Section 1
Membership in this Association shall be of three classes:
active, honorary, and associate.
Section 2
All persons engaged in clerical or secretarial work
(office
professional positions) in educational systems of the
State of New Jersey or in organizations concerned
with education in the
State or retired NJAEOP members shall be eligible for active membership in this
Association upon payment of annual dues.
Section 3
Active members in good standing shall be entitled to vote, to
hold office and to participate in meetings of the Association.
Section 4
Honorary members may be elected at the annual meeting of the
Association by a vote of the majority of active members present; provided that
nominations for
such honorary memberships
shall have been approved by the Executive Committee. Honorary members shall be
entitled to all the privileges of active members
with the exception of the
right to vote and hold office and shall be exempt from paying dues.
Section 5
Memberships in the Association shall terminate upon failure to
pay dues for one year, or upon resignation. Furthermore, back-purchase of
previously unpaid and
inactive periods of
NJAEOP membership will not be permitted for any reason. (approved
11/4/10)
Section 6
The annual dues of this association with the exception of
Associate membership, shall be fifteen ($15) dollars, and no person shall vote
whose dues for the current
or preceding year
are unpaid. The annual dues of the Association of
Associate membership shall be TEN ($10) dollars. The membership year shall
begin the first
day of November.
(July 1 –
academic year).
Section 7
Associate membership shall include, upon payment of the annual
dues, persons not eligible for active membership as defined in Section 2 of this
Article. Associate
members shall be entitled
to all the privileges of active members with the exception of the right to vote
and hold office. Active members who cease to be employed in
clerical or secretarial
work in educational systems of the State of New Jersey, or in organizations
concerned with education in the State, may thereupon become
associate members for the
balance of the period for which their dues have been paid.
Article IV – OFFICERS
Section 1
The officers of this Association shall be a President, a
Vice-President, a Recording Secretary, a Corresponding Secretary, and a
Treasurer, all of whom shall be
members in good standing
and shall assume office immediately upon conclusion of the convention, except
the Treasurer who must first be bonded.
Section 2
The officers, except the President, shall be elected at the
annual meeting for a term of ONE (1) year and no officer, except the Treasurer,
shall serve more than
two terms in the same
office. Upon the conclusion of a full-term, the President-Elect
shall automatically advance to the office of President for a term.
Article V – EXECUTIVE
COMMITTEE
Section 1
The Executive Committee shall consist of the officers, the
past president, and FIVE (5) members-at-large representing different
counties; all of whom shall be
members in good standing.
Section 2
The Members-At-Large of the Executive Committee shall be
elected at the annually meeting, one member being elected annually for a term of
one year; and two
members being elected
annual for a term of two years each. No member-at-large of the Executive
Committee shall serve more than one consecutive term in
that capacity. Each
member-at-large of the Executive Committee shall serve as chairperson or member
of an active committee of the Association.
Section 3
Members of the Executive Committee shall continue in office
until their successors are elected.
Section 4
The Executive Committee shall have the power to fill any
vacancies that occur in it’s membership until the
next annual meeting.
a.
In the event the President shall resign or die, the
Vice
President shall immediately assume the office of Presidency
(until such time
as a NEW President can be appointed by the Executive Committee).
b.
In the event that the Past President ceases to be an
active member in the Association, the Executive Committee shall select from
among the former presidents who are active members of the Association, one to
serve on the Executive Committee. until the next annual meeting.
Article VI –
COMMITTEES
The President
with the approval of the Executive Committee shall appoint annually such
standing and other committees as are necessary.
Article VII – MEETINGS
Section 1
The Association (NJAEOP) shall participate in the annual
meeting and convention of the New Jersey Education Association (NJEA).
Section 2
The annual meeting and conference of the Association (NJAEOP)
shall be held at such time and place (that
will allow alignment with the annual November
Convention of NJEA, for
the benefit of NJAEOP members, with time and location) as may
be designated annually by the Executive Committee.
Section 3
Other meetings may be held at such times and places as may be
designated by the Executive Committee at a time and place accessible to members
from
all parts of the State.
Article VIII – QUORUM
Fifty (50)
members (or
Two-Thirds (2/3) of the members
present
) shall be necessary to constitute a
quorum for the transaction of business at a meeting of the
Association, and a majority of
all the members of any committee shall constitute a quorum thereof.
Article IX –
AMENDMENTS
Amendments to
the Constitution and By-Laws of this Association shall be made only at the
annual meeting thereof by a vote of Two-Thirds (2/3) of the members
present provided that the
proposed amendments shall have been included in the notice of the annual
meeting.
(*Proposed
changes to the Constitution adopted by the Exec.
Committee – 2/16/12)
BYLAWS
Article 1 – MEETINGS
Section 1
The order of business at any business meeting shall be as
follows:
1.
Call to Order
2.
Reading of Minutes
3.
Communications
4.
Report of Treasurer
5.
Reports of Standing Committees
6.
Reports of Special Committees
7.
Unfinished Business
8.
New Business
Section 2
All meetings of this
Association shall be conducted according to parliamentary procedures as set
forth in Robert’s “Rules of Order Revised.”
Section 3
Notice of regular and special meetings of the
Association shall be mailed
(or emailed) so
as to reach each member at least two (2) weeks in advance
of such meeting.
Article II – DUTIES OF
OFFICERS
Section 1 –
President
The President shall preside at all meetings of the Association and
of the Executive Committee and shall appoint all committees as provided in
Article VI of
the Constitution. The
President shall be a member ex-officio of all appointed committees.
Section 2 –
President-Elect
In the absence of the President, the
(
Vice President) shall have all the powers and prerogatives of
the President.
Section 3 –
Vice President
In the absence of the President, the Vice President shall have all the
powers and prerogatives of the President.
Section 4 –
Recording Secretary
All resolutions and proceedings of meetings,
whether of the Association or of the Executive Committee shall be entered in
proper minute books by the Recording
Secretary. The
Recording Secretary shall also keep a register of the members of the Association
and shall prepare copies as needed.
Section 5 –
Corresponding Secretary
The Corresponding Secretary shall conduct all correspondence
relating to the Association and shall issue all notices of meetings. The duties
of either Secretary
shall be assumed by the
other in a case of absence or incapacitation.
Section 6 –
Treasurer
All moneys payable to the Association shall be paid to the
Treasurer of the Association. All moneys payable by the Association shall be
paid by the Treasurer.
All activities requiring
expenditures shall be authorized in advance by the Executive Committee. The
officer or the chairperson of the committee which incurs the
obligation shall prepare
a voucher for each bill/voucher for the President’s approval. The Budget
Chairperson, after ascertaining the budget condition, then approves
the expenditure and sends
the documents to the Treasurer for payment.
The Treasurer shall
issue to each member a certificate of membership upon payment of dues and shall
notify the membership chairperson who will, in turn, notify
the Mailing Chairperson.
The Treasurer shall
report at each meeting of the Association the condition of the treasury. The
Treasurer shall be bonded at the expense of the Association.
Article III – Committees
Section 1
The standing committees of the Association shall consist of a
committee on Nominations and Elections, and Audit, and such other committees as
may be established.
Section 2
The Nominations and Elections Committee shall comply with the
regulations provided in Article IV of the Bylaws of the Association. This
committee shall consist of
five members, each from a
different county, to be appointed by the President.
Section 3
The Auditing Committee shall consist of three (3) members to
be appointed by the President. It shall audit the books of the Treasurer when
they are turned over to
the New Treasurer and
shall submit its report of this audit to the Executive Committee; and it shall
audit the books of the Treasurer at the close of the fiscal year
and shall report its
findings to the Association.
Section 4
All committees shall be subject to the call of their
respective chairperson.
Section 5
The chairperson of each committee shall submit a yearly report
at the annual meeting of the Association.
Article IV – Elections
Section 1
The Nominations and Elections Committee shall present a
ticket at the May Executive meeting as follows: President-Elect,
Vice-President, Recording Secretary,
Corresponding
Secretary, Treasurer, two Members-at-Large for two-year terms, and one
Member-at-Large for a one-year term. All candidates must be active
members of
the NJAEOP.
Section 2
The ticket shall be published
in the Fall issue of HORIZONS.
(When there are
multiple candidates for each office on the election ticket,)
this
issue, plus a printed
postcard
ballot, with provisions for write-in- candidates, shall be mailed to all
members. Members shall cast their vote by marking the ballot and mailing it to
the
Nominations and Elections Chairperson by a noted deadline date prior to the
Annual Meeting.
Section
3
At the Annual Meeting, the
Chairperson of the Nominations and Elections Committee shall announce the
results of the election. The President shall declare the
persons elected receiving the largest number of votes cast for each office
as elected. These newly elected persons shall be installed at the same Annual
meeting.
Article V – Fiscal Policies
Section 1
The fiscal year of the
Association shall begin November
July
first and end October
June
thirty-first
in each year.
Section 2
This Association shall be
conducted as a non-profit organization.
ReTyped
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1-20-2012
(Changes Adopted by Exec. Committee: 2/16/12)
Changes adopted at Annual Convention: 11/12
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